Executive Secretary for the Provost's Office Executive Secretary for the Provost's Office 1 week ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Position Title: Executive Secretary for the Provost's Office Posting Number: S156P Department: Provost's Office Position Type: Staff Job Close_Date: 06/23/2025 Job Description: Job Summary Hillsdale College seeks a highly organized and proactive Executive Secretary to provide essential support to the Provost and Associate Provost in the day-to-day operations of a busy academic office. This multifaceted role requires a detail-oriented individual with excellent communication and administrative skills to ensure the smooth functioning of critical college initiatives. Essential Job Duties Perform comprehensive clerical and receptionist duties, including managing phone calls, responding to emails, maintaining organized digital and physical filing systems, and expertly managing the Provost and Associate Provost’s calendars. Manage financial processes by accurately calculating, organizing, and submitting travel vouchers, check requests, and purchase orders, and completing monthly MasterCard reconciliations. Plan and execute a variety of events, including faculty and committee meetings, faculty social gatherings, convocations, new faculty orientation, and kick-off events for the new academic year. Coordinate all aspects of faculty candidate visits to campus, including communicating with candidates, faculty, and administrators to schedule meetings, interviews, presentations, accommodation, and local transportation. Collect and meticulously track faculty documents for annual assessments, tenure & promotion processes, and office records. Maintain and update a comprehensive database of faculty information for the Provost, Associate Provost, and Director of Institutional Research. Required Qualifications: Education & Experience Associate’s or Bachelor’s degree and 3 years of administrative experience are required. Other Skills: Other Skills Exceptional organizational and time management skills with a proven ability to prioritize tasks and manage multiple projects simultaneously. Strong verbal and written communication skills with a professional and courteous demeanor. Demonstrated attention to detail and accuracy in all work. Ability to maintain confidentiality and handle sensitive information with discretion. Code of Commitment Be a good representative of Hillsdale College to promote the liberal arts, the College’s original Articles of Association, and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College. Open Date: 06/02/2025 Close Date: 06/23/2025 Open Until Filled: No Supplemental Questions: Required fields are indicated with an asterisk (*). Documents Needed To Apply (Required Documents & Optional Documents): Required Documents Resume Cover Letter Optional Documents Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative Industries Higher Education Referrals increase your chances of interviewing at Hillsdale College by 2x Sign in to set job alerts for “Executive Secretary” roles. We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
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